Creating a new event
The New event screen allows admins to create a new event, providing information such as date, time, and location, as well as assigning an event host.
The New event screen can be accessed from one of the following locations:
Events created from the sidebar or community homepage page are automatically shared with the selected community.
About the Event
This section allows you to provide basic information about the event, such as event title and cost.
Configuration | Description |
|---|---|
Event title (Required) | Enter a title for the event. |
About (Required) | Enter a description about the event. |
Thumbnail (min 143px x 107px) | If necessary, click the box to upload a thumbnail. For information on supported image formats, see the Images section in Supported formats. |
Tags | If necessary, enter tags for improved searchability, separating each tag with a comma. |
Cost | If necessary, enter the cost. This information is shared with all users registered to attend the event. |
Community | Click the dropdown to enter the name of a community to share the event with. This configuration is not available if you accessed the New event screen from a community homepage. |
Occurrence(s)
This section allows you to provide details for occurrences of the event.
Configuration | Description |
|---|---|
Details (Occurrence) | Enter a description for the occurrence of the event. If there are multiple occurrences, you can enter a unique description for each one. Example: An event called "Company update" might have an occurrence for each regional office (London, San Francisco, Tokyo), with agendas specifically tailored to each one. In this case, the event organiser could add a unique description for each regional occurrence outlining the agenda. |
Host | Select one of the following host types:
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Internal host | If you selected an Internal host host type above, click the Add user(s) name here dropdown to search for a user on the company instance to host the event. |
Name (Required) | If you selected an External host, enter the host's name. |
If you selected an External host, enter the host's email address. | |
Host photo (180px x 180px) | [Optional] If you selected an External host, click the box to upload an image of the host. |
Location | Enter a location. |
Spaces | If necessary, enter the maximum number of people the event can hold. |
Begins | Enter a start date and time:
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Ends | Enter an end date and time:
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Time zone | If necessary, click the dropdown to change the time zone of the event. By default, the time zone of the event aligns with the time zone set on the user's profile. |
Training duration | If part of the event counts towards staff training, use the Hours and Minutes dropdown lists to specify the amount of time allocated for training. Customers have requested that we include this field in other learnings across Fuse, such as videos, articles, and learning plans. There are currently no immediate plans to implement this. |
Code | If necessary, enter an event code for reporting. |
Applicant approval | Select one of the following options:
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Duplicate this occurrence | Click Duplicate this occurrence to create a copy of the occurrence with identical configurations for all settings except Training duration. |
Create another occurrence | Click Create another occurrence to create another occurrence from scratch. |
To continue to the next section, click Next on the top-right of the screen.
Registration deadline
This section allows you to provide a registration deadline up to 30 days before the start of the event. Users withdrawing from the event after the registration deadline must provide a reason for withdrawing late.
Setting | Description |
|---|---|
Do you want to provide a registration deadline? After the deadline passes, users are unable to register attendance and must provide a reason if they withdraw. | Select one of the following options:
No is selected by default. |
How many full days before the event do you want to set the registration deadline? | If you enabled a registration deadline, click the dropdown to select how many days before the start of the event to set the registration deadline. The registration deadline comes into effect at 00:00. Example: If the event starts on 13th September at 17:30, and the registration deadline is set to 2 days before the start of the event, the registration deadline is 11th September at 00:00. Therefore, the latest a user can register to attend the event is 23:59 on 10th September. The registration deadline corresponds to the time zone of the event regardless of attendee location. |
Notifications
This section allows you to set event notifications.
Setting | Description |
|---|---|
Would you like to notify users about the upcoming event? | Select one of the following options:
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Who do you want to notify? | If you would like to notify users about the upcoming event, select one or more of the following user types:
Notifications are not sent to external hosts. |
When should users be notified before the event? | Select how long before the event starts users should be reminded about the event through the notifications icon. You can select one or more options. |
Do you want to send an additional SMS notification? | Select one of the following options:
The Reminder for attendee of upcoming occurrence notification is sent in an SMS.
If required, admins can customise the text and add/remove variables from the notification in the Notifications screen. If a custom version of the notification has been configured in the Language text column, this version will be sent.
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Attachments
This section allows you to attach Fuse content associated with the event.
Content | Details |
|---|---|
Attach resources | Helpful content for users about the event that does not need to be reported on by a manager, such as extra reading material. |
Attach content | Allows you to attach prerequisite learning that users must view before attending the event, which may be reported on by a manager. This can be a video, article, link, question or uploaded file. Learning plans cannot be added as prerequisite learning. |
Attach survey | Allows you to create and attach a survey to an event. Once attached, the survey is automatically sent to attendees after the event has ended. Attaching a survey to an event allows users to provide feedback which can help improve future events. For information on how to attach a survey to an event, see Attaching a survey to an event. If you want to remove a survey that is currently attached to an event, see How do I remove a survey from an event?. If you share a survey that is attached to an event, the users with whom it is shared is dependant on the access settings selected in the Access section of survey creation screen, when you first create the survey. For example, selecting the All users with access option, means every user in Fuse can automatically access the survey.
If you then choose to share the survey with users who have not replied to it, by selecting the All users who have not replied option on the Surveys screen, it will be shared with all users who have access, with the exception of the users who have already responded.
Survey shares are not limited to event attendees or the community in which an event was created. If you only wish to share the survey with a specific set of users, you can manually select them using the Manually add users option in the Access section when creating the survey.
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Advanced options
This section allows you to configure advanced options, such as enabling a waitlist.
Option | Description |
|---|---|
Hide attendees list | Click the toggle to make the attendees list invisible to users. |
Enable pass & fail for this course | If you want users to be able to pass and fail the event, click the toggle to enable pass and fail. This feature is useful for training events. |
Waitlist | If there are no more spaces remaining on the occurrence, users can join a waitlist until spaces become available. Spaces become available when other users withdraw or if the event creator or a manager adds more spaces. The following options are available:
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To save the event, click Save on the top-right of the screen.
The new event is saved and appears on the Events screen. The most recently created event appears at the top of the list.