Breadcrumbs

Events screen

The Events screen on the side navigation shows you all the events you have access to, including the ones you’re attending, the ones you’ve attended in the past, and the ones that you have not signed up to as an attendee but have the option of doing so. If you are a site admin or user with permission to create and manage events, you can also create them from this screen.

An event can be a face-to-face class or workshop held in a physical location, or an online class or workshop held in a virtual meeting room, such as Google Meet, Zoom, or Microsoft Teams. An event might be as simple as a department away day or as complex as a company-wide training seminar, with occurrences in different offices across multiple timezones.  For example, an event called "Company update" might have a unique occurrence for each regional office ( e.g. London, San Francisco, Tokyo), with agendas specifically tailored to each one.

If you are using the legacy Fuse UI, please see Events homepage (Legacy) .

Screenshot 2024-12-05 at 08.52.49.png

Viewing an event

To view an event in full, including accessing the screen where you can apply to join the event, or if you are the event admin, also access the features to manage it, click the View button on the card for the event:

Screenshot 2024-12-05 at 10.33.00.png

Event occurrences

When an event has multiple occurrences, meaning you have the same event but with different versions of it happening at different times, each occurrence will be shown as a separate event with a separate event card.

Example: The event creator might have created one overarching event but with multiple different occurrences, such as one occurrence for people who are attending in the morning and one in the afternoon, or localised versions of the same event, such as one taking place in London, San Francisco, Stockholm and so on, each taking place at a different time, in a different timezone, with slightly different agendas or hosts.

Screenshot 2024-12-05 at 15.15.05.png

Searching and filtering

If you have a very large list of events, you can search through them using the internal search bar at the top of the screen and the list narrows down to only show events that match your search criteria.

Screenshot 2025-10-23 at 09.25.20.png

You can also filter the list to only show events with certain statuses, including:

  • Not attending: These are events that you have permission to see and attend but have not currently applied to attend, including those in you are a member of and those in open communities you are not a member of.

  • Applied: These are events you have applied to attend but are waiting for approval from the specified approver, your manager, or the event creator.

  • Attending: These are events that are due to take place that you have successfully applied to and are due to attend.

  • Attended: These are events that have taken place in the past that you have already attended.

    image-20251023-082722.png


    You can filter by community so that you only see events from communities you have selected:

    image-20251023-082742.png


    You can filter the list of events by those taking place within a specific period, making it easier for you to find a specific event you are attending or have access to. For example, you might want to filter the list to only show events taking place between October and November 2025:

    image-20251023-084135.png


Accessing your events

You can quickly access any events you are attending by clicking the My events button in the top-right corner of the screen. You will be taken to the Events tab of the You screen where these events are listed.

Screenshot 2024-12-05 at 10.58.49.png

Creating an event

If you are site admin or a user who is a member of an admin group with the permission to create events, you will see the Create an event button in the top-right corner of the screen. Clicking this button takes you to the event creation screen where you can start creating an event.

Screenshot 2024-12-05 at 11.04.26.png

If you do not have permission to create events, the Create an event button is not present on this screen:

Screenshot 2024-12-05 at 11.17.06.png


Creating a new event

To create a new event:

  1. On the Events screen, in the top-right corner, click Create an event.

    Screenshot 2025-10-24 at 15.07.27.png

    The event creation screen opens, where you can start creating your event. For more information see: Creating an event .

    image-20251024-141428.png

Viewing an event occurrence

The occurrence screen displays details about an occurrence of an event, including location, host, and availability, as well as the ability to register attendance or join the waitlist. A selection of management options are also available, such as the ability to change occurrence details and approve applicants.

Screenshot 2025-10-24 at 15.16.38.png


To go to an occurrence of an event:

  1. On the Events screen, click the View button on an event tile.

    Screenshot 2025-10-24 at 15.18.02.png

The event occurrence opens:

Screenshot 2025-10-24 at 15.23.14.png

The following settings are available to all users and managers.

Setting

Description

Favourites

To save the occurrence in your  Favourites , click the Favourite icon.

Screenshot 2022-01-26 at 11.32.53.png

Share

To share the occurrence with all members of a community or specific users across the company instance:

  1. Click the Share icon.

    Screenshot 2022-01-26 at 11.29.55.png


    The Share screen appears.

  2. Select one of the following options:

    • Community: Shares the occurrence with all members of the community the event was created in

    • Users: Shares the occurrence with a specific user or users across the company instance

  3. If you selected Users, in the Add user(s) name here field, enter the name of one or more users.

  4. If necessary, in the Add a personal message (optional) field, enter a message to share with the occurrence.

  5. Share the occurrence using one of the following methods:

    • To share the occurrence instantly, click Share.
      The occurrence is shared with the selected communities or users.

    • To schedule a date and time to share the occurrence:

      1. Click the calendar icon.
        The Schedule a share area appears.

        Newstarter_orientation_-_Tech_Doc-6.png

      2. Enter a Date and Time.
        The Share button becomes the Schedule button.

      3. Click Schedule.
        The occurrence will be shared with selected communities or users at the scheduled date and time.

Save to iCalender

To save the occurrence in iCalendar, click the calendar icon. 

Screenshot 2022-01-26 at 11.31.20.png

Register

To register to attend the occurrence, click Register.

If there are no spaces remaining, a non-clickable Registration closed button displays in place of Register.

Withdraw

To withdraw from an occurrence you are registered to attend, click Withdraw.

If the  registration deadline has passed, users must provide a reason for withdrawing from the occurrence.

Join waitlist / Leave waitlist

If there are no spaces remaining on the occurrence, click Join waitlist to join the waitlist until spaces become available. Spaces become available when other users withdraw or the event creator or a manager adds more spaces.

To enable the waitlist on an occurrence, see New event > Advanced options .

To leave the waitlist, click Leave waitlist.

If you rejoin the waitlist after leaving, you will lose your original position and go to the back of the waitlist.

Add reportees

To add one or more of your reportees to the occurrence:

  1. Click Add reportees.
    The Select reportees screen appears.

  2. On the Select reportees screen, in the Select one or more reportees field, enter the name of a reportee.

  3. If necessary, in the Add a personal message field, enter a message for selected reportees to receive when added to the occurrence.

  4. Click Add.
    The selected reportee or reportees are added to the event. If there are no spaces remaining, selected reportees are added to the waitlist.

If the Sign off required option is enabled for the occurrence, a notification is sent to the applicant approver, such as the event creator manager, or specified user to sign off the applicant. For more information, see   Events admin screen .

The following settings are available to administrators.

Administration settings are only available using the web platform on tablet-size screens or larger.

Setting

Description

Manage Event

To go directly to the About tab on the occurrence management screen, click Manage Event.

For more information, see the About tab section in  Events > Managing occurrences .

See Approvals

To go directly to the Applicants (#) tab on the occurrence management screen, click See Approvals.

For more information, see the Applicants (#) tab section in  Events > Managing occurrences .

Take attendance

To register occurrence attendance:

  1. Click Take attendance.
    The Register Attendance screen appears.

  2. On the Register Attendance screen, in the Attended? column, click one of the following options for each user:

    • Tick icon: The user attended the occurrence.

    • Cross icon: The user did not attend the occurrence.

To send a user a notification:

  1. Click Take attendance.
    The Register Attendance screen appears.

  2. On the Register Attendance screen, in the Notify column, click the notify icon for the user.
    The following window appears.

    Augmented_Reality_at_Work_-_The_Present_and_Beyond_-_Tech_Doc-2.png

  3. In the Insert subject here field, enter a summary of the notification message.

  4. In the Write message here field, enter the notification message.

  5. Click Send.
    The window closes and the notification is sent to the user.

The type of notification the user receives depends on their personal  notification settings .