Event report (Custom report)
The Reporting (Beta) screen will eventually replace the legacy Reporting screen and will include a host of new and improved reports and features. These features and reports will be rolled out in stages, over several consecutive releases.
This custom report lets you generate a list of events, along with the users that have access to those events, and their current event status (Not applied, Applied, Approved, Withdrawn, Waitlisted, Rejected).
This report can be very useful for keeping track of users' event attendance on your platform, and as recorded proof that a user has attended an event. For example, you might use it to identify when users have missed important or compulsory events, such as compliance training events that form a key part of learning plans. In this case, you could filter the report by Start date, from 1st January to 31st December of a particular year, and by User’s event status = Missed, to see how many users missed important events over the course of a particular year.
Standard fields included in the report
The following fields are always included in this report as standard:
Notes:
The fields listed below are always included in this report and cannot be removed when creating it.
The list below does not include any custom profile fields that may be included in the report that are specific to your organisation or fields that can be added optionally during creation. For example, your organisation may have custom fields such as Location, Department, or Job Title.
Column | Definition | Example |
|---|---|---|
User id | The unique identifier of the user who has access to the event. | 1234 |
Community id | The unique identifier for the community where the event was created. | 1234 |
Community name | The name of the community where the event was created. | Health and Safety |
Date created | The date the event was created. | 2024-01-01 16:05:21 |
Event id | The unique identifier of the overarching event that contains the occurrences. | 1234 |
Event name | The title of the overarching event that contains the occurrences. | Health and Safety in the Workplace |
Event cost | The cost of the event. If the event creator has not specified a cost, this column will be empty. The creator of the event may have specified a cost because there is a ticket that attendees must purchase or a fee they must pay in order to attend the event, such as a ticket that must be purchased at the door of the venue, or a fee that must be paid in advance. | £20 |
Occurrence id | The unique identifier of the occurrence within the event. An event can have multiple occurrences, and a user might attend only one of these occurrences. For example, an event might have a unique occurrence aimed at different people, such as an occurrence for each regional office within an organisation, with slightly differing localised agendas specifically tailored to each one. | 1234 |
Start date | The start date of the event occurrence. | 2024-02-01 09:05:21 |
End date | The end date of the event occurrence. | 2024-02-01 09:05:21 |
Training duration | The training duration of the event occurrence in HH:MM:SS. | 05:00:00 If the event creator has not specified an amount of time, 00:00 is displayed in the Training duration column. |
Occurence location | The location of the event occurrence. This might be a real location, such as a meeting room, venue, or street address where the event is taking place, or it could be the link to an online meeting, such as in Zoom, Microsoft Teams or Google Meet. | Examples:
|
Host type | The host type for the occurrence. The following host types are displayed:
| Internal |
Host name | The name of the person who is hosting the event occurrence. | Jane Doe |
User’s event status | The user's event status. The following statuses are available:
| Attended |
User’s last status update date | The last date the user’s event status was updated. | 2024-02-01 09:05:21 |
